Winhôtel The software that meets the challenges of the independent hotel business
- Colour-coded display for online bookings, confirmations, arrivals, allotments, deposits, bills, unavailabilities and more…
- Simple drag-and-drop system for room changes.
- Length of stay easily modified by expanding or retracting the reservation box.
- Individual or group room booking.
- Multi-schedule management for different facilities: guest rooms, events rooms, car parks, spa, treatment rooms and more…
- Notifications for unconfirmed booking files, outstanding tasks, online bookings.
- Confirmation template letters, modifiable in Word©, or direct automated e-mail confirmation.
- Room change assistant available on the schedule page.
- Touch-screen billing for hotel and restaurant services in establishments with one point of sale.
- Editing of bills: free text, condensed, divided, and more…
- Extras management.
- Full, partial and multiple payment collection.
- Debtor management.
- End of stay process, checking, close-out, archiving.
- Option to link up with Winrestau for more significant restaurant activity.
- Option to transfer Nymphéa charges to the rooms in Winhôtel.
- Partnerships with ReservIT©, Availpro© and Fastbooking© mean guaranteed better performance.
- Online publication of availabilities on central reservation systems or on the hotel website, directly from the schedule page.
- Option to synchronise all availabilities using the Full Online feature.
- Online bookings directly added to the schedule.
- Guest contact details automatically added to the guest file.
- Automatic notification as soon as an online booking arrives.
- Publication of prices with a pricing grid.
- Secure receipt and storage of encrypted bank card numbers.
- Opening or closing of different distribution channels using the Channel Management function.
- Soon to be opened onto the other online booking platforms in the market.
- Refined dashboard analysis with additional reports such as “explanation of sales figure, payments, debtors and accounting balance”.
- Handling of the sales figure over a given period by product family.
- Debtor management with reminder messages generated in Word©.
- Breakdown of different payment methods and cashing up.
- Management of deposits that are not charged to a bill.
- Multiple check reports.
- Close-out procedure.
- Guest records: bills, booking files, “no-shows”, etc.
- Graphical representation split into the guest’s different consumption categories (bar, accommodation, board, etc.).
- Distribution of the sales figure, average price, etc. per guest category.
- Graphical representation of distribution, breakdown, sales figure comparison, room type, nationality, RevPAR, occupancy rate and more…
- Export of lists in Excel© format.
- Analysis of bookings by channel (Web, direct, etc.) and booking method.
Sequoiasoft Mobile application
- Application available on the Apple store (compatible with iPhone and iPad), specially developed for managers on the move.
- Consultation of statistics and notifications, and key indicators such as the sales figure, occupancy rate and booking forecast.
Guest file / cardex
- Consultation of all guests sorted by category (agency, individual, supplier, coach operator, group, etc.) or by type (Tour Operator, company, individual).
- Collection of e-mail address, phone No. and guest comments as soon as the booking is submitted.
- Quick search according to multiple criteria (name, phone No., category, etc.).
- Targeted mailing according to adjustable criteria (loyalty card, seasonal, leisure, etc.).
Automatic pricing (optional extra)
- Customisation of prices based on the period, season, guest category and nature of the stay.
- Display of different prices corresponding to the criteria selected when booking.
- Update of the price when a booking overlaps onto more than one period.
- Creation of templates (quote, pro forma invoice).
Accounting export module (optional extra)
- Account entry.
- Journal entry.
- Export of data to various accounting software programmes.